The new EU General Data Protection 2016/679 regulation (the “GDPR”) is scheduled to enter into force on May 25th. It is considered the most significant change in data privacy regulation worldwide in 20 years. GDPR, which supersedes the EU Data Protection Directive of 1995, “applies to the processing of personal data of data subjects who are in the [European] Union by a controller or processor not established in the Union, where the processing activities are related to […] the offering of goods or services.” This is true regardless of whether or not your company has an establishment in the EU, whether you do data processing as part of your core business or merely by means of operating a commercial website to sell your goods or services in the EU, and—for the most part— irrespective of the size of your business operations. In short, it will likely apply to your business in some way. The EU regulator has set out to protect the personal data of its residents within the EU as well as globally wherever the data might be transferred to or stored.
The fines are steep, with up to 4% of annual global revenue or $20 million, whichever is greater. But can the EU really enforce the new regulation against U.S. companies without any physical presence in the Union? The U.S. Department of Commerce and the Federal Trade Commission (“FTC”) are standing ready to enforce data protection standards against those U.S. companies under the EU-U.S. Privacy Shield agreement and likely also under other cooperation treaties between the U.S. and EU. The FTC has an active history of enforcing the previous EU data protection law under U.S. consumer protection rules and there is no reason to anticipate any change in that trend. The Acting FTC Chairman recently reaffirmed “the FTC’s commitment to aggressively enforce the Privacy Shield frameworks, which are important tools in enabling transatlantic commerce.” Thus, the message of U.S. authorities seems loud and clear.
Overall, the new EU regulation has significantly extended the extraterritorial reach to non-EU companies. At the same time, it also marks a step towards streamlining the process and increasing companies’ ownership and freedom to devise a unique GDPR compliance system, which works for their business. Doing away with the general notification requirements for data processing activities, the new regulation provides more flexibility for companies, but it also demands more stringent due diligence on the part of the data controller. It is critical to realize that GDPR is just one part of the equation, serving as a floor, not a ceiling, for data protection in the EU. Companies and their legal counsel will have to monitor closely the evolving national implementation laws across EU member states in order to have a full picture of the EU data protection landscape. Expert legal advice will be imperative, not just as GDPR enters into effect, but well into the future.
Here are a few practical pointers that you should keep in mind while you are getting ready for May 25, 2018, when the GDPR will go into force.
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